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New Standards and Certification entity on the horizon

The Hague, Netherlands and Tokyo, Japan – March 2017

The ICSU World Data System (WDS) and the Data Seal of Approval (DSA) Board are pleased to announce the further alignment of their procedures and organisations.

A single WDS-DSA Standards and Certification Board has now been established. This ad-hoc Board will take responsibility for the development and maintenance of the certification criteria and processes, and for the final approval of applicants for Core Trustworthy Data Repositories certification.

During the transition phase this ad-hoc Board will also supervise the establishment of a new standards and certification entity to replace the DSA and provide WDS Regular Members certifications, including new branding and the development of a governance and business model. This new entity is expected to be in place before the end of 2017.

The ad-hoc Board is committed to ensure community engagement and inclusion, transparency of processes, and the availability of a certification open to any appropriate data repository.

Media Contacts

Mustapha Mokrane mustapha.mokrane@icsu-wds.org +33(0)612012912
Hervé L’Hours herve@essex.ac.uk +44(0)1206 873162

Introduction

The World Data System and the Data Seal of Approval worked together under the umbrella of an RDA Working Group to merge their Data Repositories certifications. The outputs of this collaboration are a catalogue of Core Trustworthy Data Repositories Requirements’ and a catalogue of Common Procedures.

The two organizations have committed to and are now effectively aligning their certification procedures and branding as described in the ‘Core TDR Transition’ document below.

A single ad-hoc ‘WDS-DSA Standards and Certification Board’ is created with a responsibility for the development and maintenance of the criteria and processes, and for the final approval of applicants for Core Trustworthy Data Repositories certification (1). The common board maintains sufficient lines of independence from the WDS Scientific Committee, ICSU and DSA Board to avoid perception of conflict of interest, while serving the WDS need for Regular Members (repositories) certification and the DSA for DSA seals attribution.

The Terms of Reference for the ad-hoc Board are to:

  • Act as the Core Trustworthy Data Repositories Standards and Certification Board ensuring community engagement and inclusion, transparency of processes, and the availability of a certification open to any appropriate data repository

  • Supervise the establishment of a new standards and certification entity to replace the DSA and provide WDS Regular Members certifications

  • Define the Governance and Business model for the entity

  • Communicate to all stakeholders the plans and progress towards establishing a functional new certification entity

Transition activities

The the ad-hoc WDS-DSA Standards and Certification Board oversees the different activities undertaken to realize the transition towards the new standards and certification entity.

Current activities focus on:

Governance

This activity will produce the governance model for the future Standards and Certification entity, including the mission and structure of the new organisation, its different components, including the ways in which these interact and how they are governed. The governance model will include the Board regulations and review procedures as annexes. New regulations will be drafted to guide the operations of the WDS-DSA Standards and Certification Board, the governing body of the WDS-DSA Certification entity. In addition, Review Procedures detailing the processes of Core Trustworthy Data Repository certifications will be produced..

New brand

This activity will produce corporate identity for the new entity and the certifications. Different proposals for organization names and logos will be considered. The agreed corporate identity will be implemented as minimum deliverables (Name and new logo, website, domain name, social networks, etc.)

Business model

This activity will deliver a business model to ensure the sustainability of the new entity. Multiple revenue streams will be considered. A general estimate of the running costs for the new entity will  be part of this activity.

Online certification tool

A new tool for the Core Trustworthy Data Repositories (TDR) certification will be developed, tested and implemented. This tool will support the application, submission, review, feedback and publication of assessments against the Core TDR Requirements

Extended Guidance Document & Webinars 

This activity will further the implementation of the Core TDR requirements and procedures through the development of training and guiding materials for the combined pool of reviewers from DSA and WDS. The deliverables will be a set of elaborate reviewer guidelines for the assessment of applications for core level certification of repositories against the new common requirements; two webinars to train the combined DSA-WDS reviewer community; flyer containing information core level certification including the review process.

Communication and liaison plan

The ad-hoc ‘WDS-DSA Standards and Certification Board’ is committed to ensure community engagement and will continue to inform its stakeholders regularly about progress of the transition.

(1) Core Trustworthy Data Repositories certification: is as a temporary brand to be replaced by a new brand.

 

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